Formatting With Calibre

Formatting With Calibre

 

Guest Blogger, Marie Gage

Creating Your Own Ebook

Last week, guest blogger Marie Gage, walked us through the process of creating an ebook for sale on the Amazon platform. Today, she shares how to create ebooks that you can freely share on your own. And she explains why, after publishing through Amazon, she chose this additional step.

No strings attached

I recently started working with Prolific Works, a company that brings authors together to distribute free copies or previews of their books in group offers. To participate, I needed to produce an ebook file of the first three chapters of my novel, plus appropriate front and back matter. I couldn’t simply modify the file created through Amazon.

After searching with the wizardry of Google, I found my answer: Calibre makes it incredibly easy. Downloaded for free, Calibre is an open-source program. (They do appreciate it when you choose to support them through a voluntary donation.) Unlike Amazon’s program, Calibre does not offer the .drm (digital rights management protection) but does everything else with minimal effort. If you decide you need .drm, you can purchase it from any one of a number of vendors. But be prepared for the monthly fees.

NOTE: Calibre works best for files that do not have “fixed” elements. A fixed element is one that should not be moved around when readers change the size of text or the orientation of their ebook reader or app. All of my children’s books have fixed elements in the layout. So, I had to first turn each page into a JPG image before using Calibre. As a result, readers can’t adjust the text size on any of these ebooks.

Calibre screen shot: Opening screen

The process is easier for a book that is predominantly text. Follow along on the screen shots of the Calibre software.

After downloading the Calibre program:

  • press the Add Book button, find the Word file for your book and load it
  • press the Edit Metadata button and fill in the fields with appropriate information about the book
  • change the cover picture by uploading the cover file for your ebook

NOTE: Once you press the Edit Metadata button, add your key words in the box titled Tags (more about the importance of key words in last week’s post.) Separate each key word with a comma. Next. select Convert Books from the Calibre header.

Your screen will now look like this:

In the top right corner select the ebook format from the many listed formats to choose from. The most popular is .epub but you might want .mobi or .pdf.

  • EPUB is compatible with most ebook readers and analogue apps
  • MOBI is the format used exclusively by Amazon and is compatible with Kindle readers and apps
  • PDF is compatible with any PDF reader and is easily clicked and uploaded on most computers NOTE: without the ability to change text size and spacing on ereaders, PDF may not be ideal for a long book

Suffice it to say that readers will have their preferred reading device and you might consider offering your ebook in more than one format.

Trouble shooting tips

Take note of the options on the left-hand side of the screen if you experience problems with your first conversion attempt. You may find your text is not converting the way you want it to. The most likely additional choice to make would be to press the EPUB output button and choose either EPUB2 or EPUB3.  EPUB2 is still Calibre’s default so you must make a conscious choice if you want the upgraded format. EPUB3 is essentially an update to the sophistication of EPUB2. EPUB3 allows for easier navigation and some fancier elements such as embedded video.

Older ereaders don’t support the EPUB3 format. However, EPUB3 has been around since May 2010 and most readers will have upgraded their devices by now. For my novel, I didn’t require the EPUB3 so I used the default setting.

When you have made your output selection, press OK near the bottom right of the screen and you will see a circle begin to move around. Don’t worry, you can’t miss it as a big arrow comes up and bounces to show you where it is. When it stops, you can select a second format and press OK again and repeat until you have all the formats you want.

Press the click to open button and review your ebook file(s).

NOTE: You will need a program on your computer that is compatible with the file output chosen. For EPUB this is Adobe digital editions. For MOBI, this is the Kindle App on whatever device you use.

Picture this

One final, yet critical, cautionary note: Diagrams or pictures in your Word document must be downsized outside of the Word document. You can’t simply click and drag to change the size of an image; it won’t translate well into an ebook. Instead, use Photoshop or another photo editor program to change the actual size of the file to the appropriate dimensions for an ebook. All images must be no more than 800 pixels (px) tall by 550 px wide, which is the actual size of an ebook reader screen.  

I cannot tell you how many professionally created ebooks I have read, and I do mean from mainstream publishers, with images that cannot be seen on my ebook screen.

I used to believe the issue was the ebook format and there was nothing I could do about it. For my novel, I had two maps I wanted to include. Once more using the magic of Google, I found and followed the advice to resize images outside the Word file before converting the file to an ebook.

I couldn’t believe how clearly the maps showed.

If you wish to see how clear an image can be on an ebook reader, I invite you to read my novel.

Marie Gage lives and writes in beautiful Haliburton County, Ontario. Creative writing became a part of her life a during genealogical research that unearthed some tantalizing tidbits in her family history. She joined a memoir writing group, expecting to finish that one project and be on to the next interest.  Instead, she began to see everything as a story. In the past five years, she’s self-published numerous photo books, four children’s picture books and her debut novel, A Ring of Promises. Capturing her paternal grandparents’ transition as they immigrated to Canada from England and Scotland, her novel weaves the facts of their intriguing lives into a compelling story. 

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4 thoughts on “Formatting With Calibre

  1. I know we have connected through email but in case anyone else has the same issue: There are Kindle apps for smartphones and tablets of all kinds that you can use to read the ebook that can be downloaded or read through Kindle Unlimited subscription on Amazon. I am not permitted to sell ebook on another platform when enrolled in Kindle Unlimited. Thanks for your interest!

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